Replace your stack
ApprovalMax alternativeReplace ApprovalMax with one Modern automation
Modern matches every supplier bill to its purchase order and receipt, flags any gap and routes it to the right approver before it posts. It runs as one automation, next to every other job your finance team hands it.
Today
List price, Oct 2026ApprovalMax Standard
from$60/mo
Per organization, by monthly document volume.
4 stepsWith Modern
One set costA Modern automation
Every bill matched to its purchase order- Price and quantity gaps flagged automatically
- Approvals routed by your own rules
- A full log of who approved what
- Runs your AR, reconciliation and reporting jobs too
ApprovalMax list prices from approvalmax.com/pricing/approvalmax-for-xero, checked October 21, 2026. Prices vary by plan, currency and billing period.
Replaced in 5 steps
ApprovalMax’s job, in five steps
Start from the template, change anything in plain English, run a test, then switch it on.
- 01
Pick up new bills
Watches Xero, QuickBooks or NetSuite for new draft bills from suppliers.
- 02
Find the purchase order
Matches each bill to its purchase order and goods receipt by supplier, reference and lines.
- 03
Check the match
Flags price, quantity and tax differences outside the tolerance you set.
- 04
Route for approval
Sends the bill to the budget owner or AP lead your rules name, with the PO alongside.
- 05
Record the decision
Marks approved bills ready to pay and keeps a log of who approved what and when.
Replace your stack
ApprovalMax is one line on the bill
Most finance teams pay for five to fifteen add-ons that run jobs Modern can run as automations. Here are a few.
FAQs
ApprovalMax alternative FAQs
Can’t find what you’re looking for? Send us a message and a person on the team will answer.
Yes. Modern matches bills to purchase orders and routes them for approval as an automation, alongside the rest of your finance jobs.
Most teams switch in days. Connect your ledger, start from the bill matching template, set your approvers and tolerances, then run it alongside your current process for a week.
Yes. Modern reads bills and purchase orders from Xero, QuickBooks or NetSuite and writes the approval status back.
You describe them to Modern in plain English, such as who approves which suppliers and amounts, and it follows them from the first bill.
ApprovalMax Standard lists from $60 a month per organization, or $720 a year. Run the stack audit to see what you could save across every add-on you pay for.