Accounts payable templatesAutomate supplier bank detail change checks
Requests to change bank details are a common route for payment fraud. Modern spots them in your inbox, checks for warning signs and holds the change until a person has verified it with the supplier on a known number.
TriggerWhen an email asks to change bank details
Steps4 steps, from trigger to sign-off
ControlAP lead confirms a call-back before any change
Free to start. No card needed.
When an email asks to change bank detailsThe instruction
“When any email to ap@ asks to change supplier bank details, do not update anything. Check the sender domain against the supplier record, and look for lookalike domains, urgent language and other changes in the last 90 days. Post the request to #ap-security in Slack with a risk rating and the phone number we have on file. Only update the details after the AP lead confirms they called the supplier and the change is genuine.”
Works with every major ERP
- +100 more
How it runs
4 steps from trigger to sign-off
- 01
Spot the request
Catches emails and attachments that ask to change account or routing numbers.
Gmail - 02
Check for warning signs
Compares the sender domain, contact and wording with past emails from the supplier.
Modern - 03
Hold and alert
Posts the request to #ap-security with a risk rating and the phone number on file.
Slack - 04
Verify before updating
The AP lead confirms a call-back to the supplier before Modern changes anything.
Slack
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FAQs
Check supplier bank detail changes for fraud: FAQs
Can’t find what you’re looking for? Send us a message and a person on the team will answer.
No. Every change is held until a person confirms they have verified it with the supplier using contact details already on file.
Lookalike sender domains, changed reply-to addresses, urgent language, recent changes for the same supplier and requests that arrive just before a payment run.
Once verified, Modern updates the supplier record in Xero, QuickBooks, NetSuite or Sage, and notes who approved it.